UNFPA hereby solicits a quotation for the following service:
“Facilities Services of UNFPA Malaysia and Thailand Country Offices Joint Staff Retreat”
We are seeking a quotation from your hotel for the UNFPA Malaysia and Thailand Country Offices Joint Staff Retreat scheduled from 16 December to 19 December 2024 in Penang, Malaysia. We require the provision of a suitable meeting venue with audio-visual equipment, accommodation for approximately 30 participants for 3 nights, daily meals, refreshments, and a reception dinner on Day 1. Additionally, we seek information on any available recreational facilities or team-building spaces.
Services Requirements/Terms of Reference (ToR)
We are in the process of planning the UNFPA Malaysia and Thailand Country Offices Joint Staff Retreat, scheduled for 16 December to 19 December 2024 in Penang, Malaysia. We kindly request a quotation for the following services based on the outlined Terms of Reference (ToR):
i. Accommodation:
− Offer single and double occupancy rooms for 30 participants for 3 nights. Inclusive of breakfast.
ii. Meeting Venue:− Meeting package inclusive of lunch for 30 pax
− Provide a fully equipped meeting venue with audio-visual facilities to accommodate approximately 30 participants.
− 4 wireless microphones
− Audio and visual equipment
− 1 standby technician
− Refreshments during scheduled breaks each day of the retreat.
− Ensure the venue is available from 8:00 AM to 5:00 PM on each retreat day.
iii. Team Building Spaces
− Availability of recreational facilities or team-building spaces within the hotel premises.
iv. Reception Dinner:
− Organise and cater a reception dinner on Day 1 for 30 pax.
Questions
Questions or requests for further clarifications should be submitted in writing to the contact person below:
1) Name of contact person at UNFPA: Ridzuan Reese
Tel No: +60 12 278 7003
Fax No: +603-8881 0458
Email address of contact person: Shahjahan@unfpa.org
2) Name of contact person at UNFPA: Hanis Athirah Noor Heshamuddin
Tel No: +60 13 280 6403
Email address of contact person: noorheshamuddin@unfpa.org
Deadline
The deadline for submission of questions is Monday, 18th November 2024, at 1:00 PM Malaysian Time.
Questions will be answered in writing and shared with all parties as soon as possible after this deadline.
Instructions for submission
Proposals should be prepared based on the guidelines set forth in Section III above, along with a properly filled out and signed price quotation form and are to be sent by email to the contact person indicated below no later than Wednesday, 20th November 2024 at 1:00 PM Malaysian Time.
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Name of contact person at UNFPA: Mohamad Sufian Mohamad Salleh
Email address of contact person: mysprocurement@unfpa.org